Screening candidates
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After you have completed the process of sourcing candidates, the next step is to screen potential candidates. There are two main reasons for screening candidates:
- to identify candidates that match the job requirements (i.e., they possess all or most of the necessary competencies)
- to exclude candidates that do not match the job requirements (i.e., they lack the necessary competencies required for the position)
Screening resumés and applications
When screening resumés and applications, look for skills, education and relevant experience that closely match the requirements of the position. Compare the resumé to the position description. This should allow you to quickly eliminate candidates that clearly do not meet your needs. Identify any red flags that need further probing during a telephone screening and/or the interview (these might include gaps in employment, spelling errors, job-hopping, and other inconsistencies).
Telephone screening
When screening potential candidates, it is advisable to conduct an initial telephone interview. This allows you to further screen out candidates rather than waste either party’s time with a face-to-face interview. Prepare a brief list of general questions (or use a telephone screening template) that will assist you in qualifying or disqualifying candidates according to your hiring needs (e.g., salary requirements, availability, communication skills, reason for interest in the position).
General screening tips
- Many resumés are professionally prepared. Read the cover letter carefully as it may provide a good indication of the applicant’s communication skills and attention to detail.
- The person responsible for screening resumés and/or conducting the telephone interviews should have a solid understanding of the position requirements.
- Look for specific and quantifiable examples of the candidate’s accomplishments as they may relate to the position requirements.
- Provide a follow-up response to all applicants screened by telephone.
Useful Templates
References
Butteriss, M. (1999).Help Wanted: The Complete Guide to Human Resources for Canadian Entrepreneurs. Toronto: John Wiley& Sons.
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